Summaryįootnotes in Microsoft Word come in handy if you’re looking for a structured and efficient way to organize references in your document. In the References tab, under Footnotes, you can use the Next footnote and Previous footnote commands to navigate through the footnotes in your document-a useful shortcut if you’re proofreading, for instance.Īlso, if your cursor is placed on a text that’s referenced with a footnote, the Show footnote command will take you straight to the footnote text, which could help save time in reference-heavy documents. (Image credit: Microsoft) Step 7 (optional): Navigate through footnotes You can modify footnote columns and numbering options in Word. Click OK to apply your changes to all past and subsequent footnote references or texts in the document. Here, you can change the font, font size, and other format settings. To edit either of these elements, click on the arrow next to it on the Styles list and select Modify.
The footnote reference is the number or symbol appearing in your main text, whereas the footnote text is the content usually placed at the bottom of the page. Footnote Reference and Footnote Text should now be visible in the Styles list. Under Select how list is sorted, choose Alphabetical. Under Select styles to show, choose All styles. If you don’t see Footnotes listed, click the Options button at the bottom. Click the Home tab, then click the downward arrow in the Styles section to open a list of style elements.
To format all footnotes in a document, you need to use Styles. A format ribbon will appear with options to change the font, text color, paragraph spacing, and more. To format one or more footnotes on a page, select the footnote text. Once you’ve written your footnote, you can edit it at any time by clicking on it. This is a great advantage of the footnotes tool versus manually creating references in the footer. Word also takes care of the footnotes’ numerical progression as you add more to your document. By default, it matches the superscript number or symbol in the text with the one next to the footnote. When you insert a footnote, Word automatically takes you to the bottom of the page to write it. Repeat Step 1 before clicking Insert Footnote. However, if it’s been lost, simply undo the insertion of the footnote by clicking Undo in the Home tab or by pressing Ctrl+Z on a Windows PC. The placement of the footnote should be retained from Step 1. In the Footnotes section, click the Insert Footnote button.
Your References ribbon is divided into sections including Table of Contents, Footnotes, and others. (Image credit: Microsoft) Step 3: Click Insert Footnote In the References tab, you can insert and modify options for footnotes.
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